Notes FSEG March 17th 2014

Present

Rev Philip Johnes.                   Chair

Mr Les Jones                          Secretary

Mr Hugh Williams.                   Treasurer

Prof Delme Bowen.                 Press and Minute Secretary

Mr James Greenwell                ICT and Publicity

Mr AJ Bushell

Mr Mike Evans

Ms Wendy James

Mrs Lynn Shallcross

Mr Colin Butters

Mrs Jill Furnish

Mr Jim Greer

Mr Rhydian Lewis

Mr Simon Davies

Mr Bob Gunstone

Apologies

Mr Tim Shallcross

Mrs Linda Martin

Mr Mike Bayley

Introductions

The Chair introduced Simon Davies and Bob Gunstone of Men’s Sheds Ferryside to the meeting.

Planning Application W/29567

The planning application to redevelop the Education Centre is proceeding. St Ishmael Community Council have raised no objections. A bat survey is being undertaken free of charge by West Wales Wild Life Fund through the good offices of Mrs Sarah Kessell. Modifications for road access to the centre are being submitted by the architect. The Village Forum noted the need for appropriate space for the local market.

Contractor meeting

Some cost savings were discussed including simplification of the roof structure and reducing the specifications for sanitary ware and other equipment. Main drainage only was also recommended along with not installing curved door canopies. Installation of biomass boiler is to be investigated.

Treasurers Report

The treasurer Hugh Williams submitted a report indicating that all claims on the current grant have gone in leaving a balance of £5,063 plus petty cash of £62. The £5,000 loan from St Ishmael Community Council being paid back promptly. The RDP spreadsheets showed you we had a overall project surplus of £4.5K on the grant (£2.73K capital & £1.78K Vat)Following discussion it was decided to ask the County council whether the underspend could be spent on professional and legal advice in respect of appropriate Charity status and tax liabilities.

Heritage Project

Discussions have taken place with Richard Keen and others about the status and allocation of the Ex RAF huts. It is unlikely that the huts would be listed by CADW. Men’s Sheds are still pressing on with the aim of obtaining a satisfactory Lease from the County and Broadside Films expressed their continuing interest. The secretary pointed out that space would also be needed for historical interpretations.

Meeting with head of Social Service

Mr Bruce McLernon, Director, Social Care, Health and Housing at the County Council expressed broad support for the Wellbeing programme proposed by Jill Furniss FSEG and set up a direct link with Huw Dylan Owen in respect of a pending day care review.

Big Lottery

Response pending.

Charity Status

Colin Butters advised the meeting of positive developments with the Charity Commission who are now satisfied with our potential charity status if the constitution of FSEG is amended. A draft “objects” clause has been forwarded for our consideration. Three options are possible:

  1. Unincorporated Organisations
  2. Charitable Incorporated Company ( limited by guarrantee)
  3. Charitable Incorporated Organisations (CIO)

The latter was thought the most suitable as it requires only registering with the

Charity Commission, has limited liability and makes it easy to enter into contracts.

Logo

The secretary presented the Logo in its current format and minor changes were proposed to smooth out the typeface. Mr Simon Davies a Graphic Designer undertook to produce a final version to be forwarded to the secretary and James Greenwell.

Reports

Men’s Sheds agreed to discuss with Broadside Films and the County Council an appropriate allocation of space in the RAF huts, allowing room also for heritage interpretation.

The Sports Group have a temporary lease from the County and have cleared the main hall of debris in preparation for use by some dancers. They hope to renew the lease to permit future functions, especially on May Day.

Broadside films would like to move into the huts as soon as is practicable. They have applied for a grant for some kit which they would initially like to store in the huts. They are still awaiting clarification regarding a lease from the County Council. The current contents of the huts also needs to be sorted and allocated or shared out pending agreement with the County Council.

DONM

April 14th , 7pm, The White Lion Hotel.

Notes FSEG meeting on February 24th 2014

Present

Rev Philip Johnes.                    Chair

Mr Les Jones                           Secretary

Mr Hugh Williams.                    Treasurer

Prof Delme Bowen.                  Press and Min Sec

Mr James Greenwell                ICT and Publicity

Mr Mike Bailey

Mr AJ Bushell

Mr Mike Evans

Ms Wendy James

Mrs Lynn Shallcross

Mr  Tim Shallcross

Cllr Mair Stephens

Apologies

Mr Colin Butters

Mrs Jill Furniss

Mr Jim Greer

Mrs Linda Martin

Mr Rhydian Lewis

The chair welcomed members and thanked them for their attendance.

Treasurer

The treasurer submitted a written report confirming a balance of  £6,421.07 and £82.60 petty cash

Planning Application for Redevelopment of the  Education Centre: W/29567

The application has been submitted and is proceeding. There have been no objections to date.

Meeting with Carmarthen County Council Feb 11th

The meeting took place at St David’s Park with relevant officers of the County, namely Jayne Prichard, Emily Thomas and Helen Williams. Jayne advised FSEG to keep the County fully informed at all times so that the officers could assist with our plans and grant applications. Information on progress to-date was exchanged. The County officers advised that they would continue support as long as funding progress was being made. If applications for funding failed, the site was scheduled for disposal by the County Council. They recommended that FSEG should also proceed with local fund raising activities as well as grant applications.

Other sources of funding being explored:

  • The committee decided to pursue parallel sources of funding from:
  • Welsh Government Community Facilities Grant ( Chair and Sec )
  • Coastal Community Fund ( Tim and Lynn Shalcross )
  • CWM Environmental ( Sec)
  • Possible Commercial Enterprise ( Sec)
  • Welsh Tourism ( Chair and Sec)

The relevant County Council officers including Mr Hugh Parsons would be asked for advice on these possibilities as well as possible assistance with marketing the project.

Report on Tenders

Six tenders went out, and three tenders were returned by 17th Feb. The work would have to be completed under architect supervision in eight months and insurance  cover was mandatory. After rigorous analysis and due diligence the Martin Taffetsauffer Ltd tender was deemed successful at an estimated cost of approximately £734,000 net of VAT. The bidder however did indicate that some “value engineering” could be done to reduce the overall costs. Professional management fees would also have to be found. The committee felt that it might well have to look for some savings, depending on the funds raised.

Big Lottery Application

The secretary has submitted the outline proposal for Big Lottery Funding. He was advised that a decision might take longer than thirty days due to IT changes at the Big Lottery Fund.

Charity Registration

This is being pursued by Colin Butters as a priority following CAVS advice. The Committee will also consider the possibilities of forming a “Not for Profit  Group” and/or a Community Interest Company. The advice of  Prof David Jenkins will also be sought.

CAVS to be invited to our next meeting.

Well Being

The committee  are awaiting a date for a meeting with  Mr Bruce Mac Lernon, head of Social Services in Carmarthen. Hywel Dda health board have already provided Jill Furniss with helpful information in order to progress matters.

Broadside Films and Men’s Sheds Ferryside

Have now been offered draft licences for access to the education centre by Carmarthen County Council and have expressed a wish to use the ex-RAF huts.

The Sports Club have signed a lease to use the main hall at the centre and are keen to prepare the site, pending insurance.

AOB

It was requested that the following items be placed on the next agenda:

  • Fund Raising
  • Insurance

The secretary was encouraged to explore further any possible commercial interests or input and invite CAVS representative to our next meeting

DONM

Monday 17th March (subject to developments)

 

DB.